Job Description

JOB SUMMARY:

This position is responsible for the daily operations of accounts payable and University Travel.

MAJOR DUTIES:

• Reviews accounts payable transactions for accuracy and integrity.
• Monitors and maintains the general ledger accounts payable, payment request, and travel expense modules.
• Oversees and approves accounts payable transactions and travel reimbursements.
• Reviews vendor statements; communicates with vendors in regard to delinquent accounts, invoice issues, credit memos, etc.
• Queries financial records to reconcile and balance monthly ledger disbursement accounts and any other accounts assigned to the general ledger.
• Analyzes and submits required reports to the State Department of Audits, the Department of Administrative Services, and the Internal Revenue Service (1099).
• Processes pay cycle checks, electronic financial transactions, and automated clearing house payments.
• Reviews and resolves outstanding checks (escheatment processing).
• Perform voids/stop payments as requested, researching and processing ACH returns.
• Prepare journal entries as needed in conjunction of job requirements.
• Updates and develops accounts payable policies and procedures.
• Manages assigned staff to ensure their adherence to policies and allocate work appropriately.
• Performs both month end and year-end closing tasks.
• Performs related duties as assigned.

SUPERVISORY CONTROLS:

The Director of Accounting Services assigns and monitors work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES:

Guidelines include Board of Regents policies and procedures, the State of Georgia Travel Manual, Georgia Statewide Fuel Card Standards and Guidelines, state unclaimed property procedures, and university and department policies and procedures. These guidelines require judgment, selection and interpretation in application.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY:

This position has direct supervision over Staff Accountant (1) and Accounts Payable Technician (1).

REQUIRED SKILLS, KNOWLEDGE & QUALIFICATIONS

• Bachelor's degree required, preferably in accounting or business-related field.
• More than three to four years of related experience required.
• Strong customer service skills including excellent interpersonal and strong communication (written and verbal) skills with an ability to interact with individuals of different stature and background.
• Strong problem-solving, organizational and presentation skills.
• Computer proficiency in Microsoft Office (strong Excel and Word required).
• Ability to work independently and resolve issues with limited supervision.
• Detail orientated and the ability to maintain a high level of accuracy with financial information.
• Knowledge of basic accounting principles and finance practices.
• Knowledge of Board of Regents policies and procedures, the State of Georgia Travel Manual, Georgia Statewide Fuel Card Standards and Guidelines, state unclaimed property procedures are a plus.
• Demonstrated work ethic, honesty, and trustworthiness.

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